Personnel file: review requests and put documents forward

In the personnel file neither side changes anything alone. What the person submits only applies with your signature, and what you put forward they sign in the app. Signing is done by the device; its key never leaves it.

What the person does in Veydex Shift

Under More › Personnel file:

• Change personal details: enter a new address, date of birth, health insurer, bank details, tax ID or social security number, and sign.
• Submit a document: a photo or PDF, such as the instruction under § 43 IfSG or a residence permit, with a title and, if there is one, Valid until. Then Sign and submit.

Phone number and emergency contact the person changes directly, without a request.

Approve in the Hub

1. 011. Open Rota › Requests. The request shows as “File”.
2. 022. Choose Review and sign. You see before and after, and that the person signed digitally.
3. 033. If you like, write a Note to the person.
4. 044. Choose Sign and apply, or decline.

New bank details you open there with View bank details. If you also have Documents, choose under File under what the document is filed as there.

Put a document forward

1. 011. Open Team, pick the person and go to Documents.
2. 022. Choose File a document, then File (PDF or photo) and Title.
3. 033. If the person should sign it, tick Ask the person to sign.
4. 044. Sign and file.

The person gets a message, reads the document in the app and signs. For fixed-term contracts (§ 14 (4) TzBfG) and terminations an electronic signature is not enough; keep using signed paper there.

Verify a seal

Under Team, at the person's Documents, choose Verify seal, enter the Seal code and tap Verify. “Genuine and unchanged” means content, file and both signatures match. The Receipt holds everything needed to check the seal without the Hub.