Add and change a shift

New shifts are drafts. Your team only sees them once you publish the week.

Add a shift

1. 011. Open Rota › Plan and pick the week.
2. 022. Tap Add shift.
3. 033. Under Who? choose the person. If you leave it at “Nobody yet – posted with the schedule”, you create an open shift.
4. 044. Enter Day, Start and End, or use one of the Common times. If the shift runs past midnight, it shows “into the next day”.
5. 055. If you like: Planned break from with its Length, the Type (Early, Lunch, Evening, Double), the Role (Service, Kitchen, Bar or any) and a Note for the team.
6. 066. Save with Add as draft.

Assign an open shift

Open shifts sit on the right under Open shifts. Drag one into the grid, or tap it and then the person's cell. Each cell tells you beforehand whether it fits:

• Not possible: for example already scheduled, too little rest, or absent. The cell will not take the shift.
• Possible, but check: for example “can't”, another role, or above contract hours. You may still do it, and the shift stays flagged.

More in Why a shift is refused.

Change or delete

Tap the shift, change what you need and choose Save shift. If the shift is already published, the people affected get the change on their phone straight away. Delete removes it from the plan; for a published shift the person gets a message that it is cancelled.